Technology: a Productivity Blessing or Curse?

Technology: a Productivity Blessing or Curse?

Anybody who works in the industry world recognizes that technology could be both a blessing along with a curse. At its best, it enables us to complete more a lot sooner. At its worst, it&rsquos an irritating, productivity draining distraction.

Once we depend increasingly more on the various gizmos and devices, productivity may become a difficult factor. It&rsquos such as the prescription medications they advertise on television&mdashsure the stuff works as marketed&mdashbut just pay attention to all individuals negative effects!

Continue reading for any couple of technological negative effects that could be sneaking to your work or home existence:

Could cause sleepiness. The very best and worst factor about technologies are enhanced use of information and the opportunity to work from almost anywhere. For you personally this may mean going with your laptop, never being without your Blackberry, or sneaking off within the nights to check on your workplace e-mail.

We&rsquove never been more connected. Although this provides for us more versatility than in the past, additionally, it implies that jobs are much more prone to put its nose where it doesn&rsquot belong: right in the center of personal or family time.

Despite a typical misunderstanding on the contrary, this isn’t what the direction to success appears like. Much more likely, it&rsquos the direction to burnout.

Should you never really turn work off, then you definitely&rsquoll never enable your mind reenergize. Our physiques and brains need lower time. Keep in mind that getting work home and being blocked in after hrs ought to be the exception, not the rule. Could it be really needed that you simply&rsquore accessible whatsoever hrs, or are you currently doing that to yourself? Exercise just a little discipline and manage it, instead of allowing it to control you. Can&rsquot get it done? You&rsquore addicted.

Can hinder everyday activity. Just like technology can hinder personal time, it may also wreck havoc together with your productivity during normal working hrs.

Yes, you are able to set your e-mail up to let you know the moment a brand new message arrives. No, that doesn&rsquot mean you need to drop everything to cope with every e-mail as it’s available in.

Consider it. The number of e-mails would you get right away? Should you&rsquore constantly checking your e-mail, you’re constantly stifling otherwise productive activities to cope with something which 99 occasions from 100 is simply not that urgent. Even when it takes only a second to see a note, you&rsquore still derailing your train of thought and wasting several minutes to recover.

Switch off your global alerts (beneath your Tools, Options, Email options, Advanced email options) and switch On the Rule to experience a seem whenever you get an email from an &ldquoimportant&rdquo person (under Tools, Rules and Alerts).

Particularly when you really need to invest focused time on the critical project, don&rsquot hesitate to shut your e-mail software altogether, forward the telephone to voicemail message, and hang your IM to &ldquoDo not disturb.&rdquo

You&rsquoll be blown away at what you can have completed whenever you say &ldquono&rdquo to any or all the small technological distractions that compete for the attention.

Call your physician immediately should you develop anti-social habits. It sometimes seems like the greater technology leads us together, the greater it pushes us apart. E-mail, voicemail message, and im are great communication tools, however they won’t ever replace traditional-fashioned personal contact.

Simply because it&rsquos simpler to get the telephone or fire off a fast e-mail, doesn&rsquot mean it&rsquos the right method to communicate. Should you&rsquore handling a particularly sensitive or personal issue, take time to walk lower the hall and find out someone face-to-face (if this&rsquos possible). Nowadays the novelty of really speaking personally will go a lengthy way towards getting things done and building productive associations.

Don’t drive or operate heavy machinery. There’s a period and a spot for multi-tasking, but driving isn&rsquot it. Knowing you won&rsquot have the ability to resist checking that e-mail in your phone as soon as it beeps, shut the factor off before you get in which you&rsquore going.

Many salesmen have guiltily accepted in my experience they drive using their knees or elbows and react to emails on their own Blackberries WHILE DRIVING lower the Interstate. Please, please, don&rsquot get it done! That&rsquos any sort of accident waiting to occur, and also the lives you jeopardize aren&rsquot just your personal.

Where&rsquos the thin line between taking advantage of technology and being consumed because of it? In the finish during the day, you need to do a couple of things to assist your team take full advantage of technology:

Make choices about technology. I&rsquom speaking about determining as to the degree you need to embrace technology. Unless of course you’re in a highly technical or specialized industry, most likely you don&rsquot always must have the most recent and finest of all things.

As managers, we have to decide the happy medium between remaining in front of the technological curve and being left within the dust. Most employees don&rsquot require it all, however they need the various tools to complete their jobs without getting bogged lower.

In case your individuals are constantly putting things off with dial-up modems or dinosaur computer systems, it&rsquos time to purchase technology that won&rsquot hold it well.

And when you have we’ve got the technology, learn to utilize it! You&rsquod be blown away at the number of includes a program like Outlook has that many individuals will never touch within their working lives. I&rsquod estimate generally people know using 10-20% of their abilities. Fund your team. Learn to make the most take advantage of the tools you utilize every single day.

Manage anticipations. When your team has got the tools it must complete the job, you should set anticipations around how individuals tools is going to be used. Exactly what is a reasonable time period to anticipate an answer for an e-mail? How frequently don’t let be checking our voicemails? Don’t let be reachable by mobile phone whatsoever hrs during the day and night?

It doesn&rsquot matter a lot exactly what the solutions are (though generally, less is much more). Exactly what does matter is you as well as your team ask these questions and develop obvious, unequivocal anticipations.

This way, after you have the various tools to become productive, you may also ensure that you&rsquore with them in a manner that is sensible for the organization.

Turn it into a productive day! (TM)

(C) Copyright 2008 Laura Stack. All legal rights reserved.

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